Careers

at Charlotte Community Foundation

Job Postings

Thank you for your interest in joining the Charlotte Community Foundation’s team.

Currently available positions.

  • Office & Facilities Administrator
  • Administrative Assistant 

Office & Facilities Administrator

Position: Office & Facilities Administrator

Reports to: Chief Financial Officer

FLSA Status: Non-Exempt Part Time (30 hours per week)

 

Summary: An integral part of the Charlotte Community Foundation’s team responsible for maintaining business and facility resources and systems to support the foundation’s operations and staff.

 

Specific Responsibilities:

  • Execute and maintain documentation of procedures related to CCF operations, facility management and emergency procedures in coordination with staff and tenants
  • Manage and maintain contracts, obligations, and coordinate scheduling with external vendors
    • Communicate with management for the purposes of defining scope of work to attain quotes for contractual work and communications to leadership regarding the current phase of on-going projects or up-coming scheduled work
    • Coordinate, schedule, and supervise: required inspections, approved routine maintenance, General upkeep, repairs and restorations needed
    • Maintains capital expense budget of future needed repairs and improvements to the foundation facilities and related systems
  • Work within budget to procure office supplies, workstations, software, office equipment and furniture
  • Ensure staffing, including training and scheduling, is in place for reception desk coverage
  • Ensure accuracy of operational and facility expense invoices
  • Responsible for maintenance of Vendor and Staff information within database, maintaining operations-related file server structure and data backup protocols
  • Oversee usage of Training & Education Center
    • Generate and maintain communications and notifications with users of T&E Center
    • Ensure completion of submitted contracts are on file and up-to-date
    • Train CCF staff in T&E Center procedures and operation of equipment
    • Oversee T&E calendar usage; ensure supplies, equipment and staffing are in place to support T&E Center usage needs
  • Support internal human resource needs by participating in onboarding and providing ongoing technical support for CCF staff
  • Prepare and make deposits of donations, tenant payments, etc
  • Performs certain upkeep, and maintenance duties such as paint touch up, lightbulb replacement, weed control to ensure a safe and clean work environment
  • Contribute to the set up and breakdown of special events at the foundation or off-site events where the foundation is presenting, as needed
  • Complete additional tasks as assigned

 

Job Requirements:

  • At all times, keep Chief Financial Officer up-to-date on areas of responsibility
  • Highly organized, dedicated to quality and accuracy with advanced computer skills and able to manage multiple projects simultaneously
  • Proficient with Microsoft Office suite (Excel, Word, PowerPoint, etc.)
  • Willingness to become proficient with Foundant database software
  • Advanced project management skills, ability to multitask, work in fast-paced environment under deadline pressure
  • Associates Degree preferred; or three to five years related experience and/or training; or equivalent combination of education and experience
  • Clean criminal history; subject to background check
  • Valid Florida driver’s license
  • Ability to lift 50 pounds occasionally
  • Ability to safely climb a ladder
  • Committed to highest ethical standards, honesty, integrity, and team player, professional in manner and appearance, courteous and a positive “can do” attitude.

 

To apply, please follow the link below.

 

 

Administrative Assistant 

Position: Administrative Assistant  

Reports to: Director of Community Engagement

FLSA: Part-time Non- Exempt

 

Summary:   An integral part of the Charlotte Community Foundation’s team supporting the Director of Community Engagement

 

Specific Responsibilities:

  • Assist in the management and maintenance of the online grant/scholarship programs and communications including promotion, application and internal vetting of applications, and recipient selection.
    • Monitor the progress of awarded grants/scholarships, including the submission of reports for adherence to donor intent, CCF requirements and expenditures consistent with the approved grant/scholarship allocation.
    • Assist with the intake of grant/ scholarship applications.
    • Process grant/scholarship award and denial letters as well as grant and scholarship agreements.
    • Assist with composing descriptions, spreadsheets and reviewer comments for the grants and scholarships to be presented to the Board of Directors by the Director of Community Engagement.
  • Assist with the Foundation’s grant/scholarship database and files both digital and hard copy to ensure the integrity and completeness of each record from initial request to grant/scholarship closeout.
  • Assist, coordinate and execute all phases including, organization, scheduling and reporting process of the Foundations workshops for non-profits and other entities.
    • Manage and maintain workshops and programs including scheduling, promoting, tracking registration, attendance and evaluations.
  • Assist with social media outlets.
    • Monitor, update and track all social media outlets as instructed by the Director of Community Engagement.
  • Assist and coordinate with scheduling meetings and appointments, travel arrangements and correspondence such as memos, letters and forms as directed by the Director of Community Engagement.
  • Monitor, update and track all social media outlets and website as instructed by the Director of Community Engagement.
  • Answer general phone inquiries, direct phone inquiries to appropriate staff members.
  • Complete additional tasks as assigned.

Job Requirements:

  • This position will support the Director of Community Engagement with various administrative duties and projects
  • The candidate must be able to take specific directions to bring detailed projects and recurring tasks to completion
  • At all times, keep the Director of Community Engagement up-to-date on responsibilities related to position
  • Highly organized, dedicated to quality and accuracy with proficient computer skills including database programs and Microsoft Office suite (Excel, Word, PowerPoint, etc.)
  • Ability to multitask, work in fast-paced environment under deadline pressure
  • High school diploma and one year of administrative experience required; Associate’s degree and two years of related experience preferred
  • Clean criminal history; subject to background check
  • Ability to lift up to 50 lbs.
  • Valid Florida driver’s license

 

Required Skills:

  • Excellent communication skills – written and verbal
  • Ability to prioritize projects and strong problem solving skills
  • Excellent organizational skills and attention to detail
  • Above average proficiency in full MS Office suite and database software
  • Above average proficiency in website management and social media
  • Knowledge of operating standard office equipment

To apply, please follow the link below.

 

 

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