Careers

at Charlotte Community Foundation

Job Postings

Thank you for your interest in joining the Charlotte Community Foundation’s team.

Currently available positions.

Office & Facilities Administrator
Administrative Assistant

Office & Facilities Administrator

Position: Office & Facilities Administrator

Reports to: Chief Financial Officer

FLSA Status: Non-Exempt Part Time (30 hours per week)

Summary: An integral part of the Charlotte Community Foundation’s team responsible for maintaining business and facility resources and systems to support the foundation’s operations and staff.

Specific Responsibilities:

Execute and maintain documentation of procedures related to CCF operations, facility management and emergency procedures in coordination with staff and tenants
Manage and maintain contracts, obligations, and coordinate scheduling with external vendors
- Communicate with management for the purposes of defining scope of work to attain quotes for contractual work and communications to leadership regarding the current phase of on-going projects or up-coming scheduled work
- Coordinate, schedule, and supervise: required inspections, approved routine maintenance, General upkeep, repairs and restorations needed
- Maintains capital expense budget of future needed repairs and improvements to the foundation facilities and related systems
Work within budget to procure office supplies, workstations, software, office equipment and furniture
Ensure staffing, including training and scheduling, is in place for reception desk coverage
Ensure accuracy of operational and facility expense invoices
Responsible for maintenance of Vendor and Staff information within database, maintaining operations-related file server structure and data backup protocols
Oversee usage of Training & Education Center
- Generate and maintain communications and notifications with users of T&E Center
- Ensure completion of submitted contracts are on file and up-to-date
- Train CCF staff in T&E Center procedures and operation of equipment
- Oversee T&E calendar usage; ensure supplies, equipment and staffing are in place to support T&E Center usage needs
Support internal human resource needs by participating in onboarding and providing ongoing technical support for CCF staff
Prepare and make deposits of donations, tenant payments, etc
Performs certain upkeep, and maintenance duties such as paint touch up, lightbulb replacement, weed control to ensure a safe and clean work environment
Contribute to the set up and breakdown of special events at the foundation or off-site events where the foundation is presenting, as needed
Complete additional tasks as assigned

Job Requirements:

At all times, keep Chief Financial Officer up-to-date on areas of responsibility
Highly organized, dedicated to quality and accuracy with advanced computer skills and able to manage multiple projects simultaneously
Proficient with Microsoft Office suite (Excel, Word, PowerPoint, etc.)
Willingness to become proficient with Foundant database software
Advanced project management skills, ability to multitask, work in fast-paced environment under deadline pressure
Associates Degree preferred; or three to five years related experience and/or training; or equivalent combination of education and experience
Clean criminal history; subject to background check
Valid Florida driver’s license
Ability to lift 50 pounds occasionally
Ability to safely climb a ladder
Committed to highest ethical standards, honesty, integrity, and team player, professional in manner and appearance, courteous and a positive “can do” attitude.

To apply, please follow the link below.

Apply Here

Administrative Assistant

Position: Administrative Assistant

Reports to: Director of Community Engagement

FLSA: Part-time Non- Exempt

Summary: An integral part of the Charlotte Community Foundation’s team supporting the Director of Community Engagement

Specific Responsibilities:

Assist in the management and maintenance of the online grant/scholarship programs and communications including promotion, application and internal vetting of applications, and recipient selection.
- Monitor the progress of awarded grants/scholarships, including the submission of reports for adherence to donor intent, CCF requirements and expenditures consistent with the approved grant/scholarship allocation.
- Assist with the intake of grant/ scholarship applications.
- Process grant/scholarship award and denial letters as well as grant and scholarship agreements.
- Assist with composing descriptions, spreadsheets and reviewer comments for the grants and scholarships to be presented to the Board of Directors by the Director of Community Engagement.
Assist with the Foundation’s grant/scholarship database and files both digital and hard copy to ensure the integrity and completeness of each record from initial request to grant/scholarship closeout.
Assist, coordinate and execute all phases including, organization, scheduling and reporting process of the Foundations workshops for non-profits and other entities.
- Manage and maintain workshops and programs including scheduling, promoting, tracking registration, attendance and evaluations.
Assist with social media outlets.
- Monitor, update and track all social media outlets as instructed by the Director of Community Engagement.
Assist and coordinate with scheduling meetings and appointments, travel arrangements and correspondence such as memos, letters and forms as directed by the Director of Community Engagement.
Monitor, update and track all social media outlets and website as instructed by the Director of Community Engagement.
Answer general phone inquiries, direct phone inquiries to appropriate staff members.
Complete additional tasks as assigned.

Job Requirements:

This position will support the Director of Community Engagement with various administrative duties and projects
The candidate must be able to take specific directions to bring detailed projects and recurring tasks to completion
At all times, keep the Director of Community Engagement up-to-date on responsibilities related to position
Highly organized, dedicated to quality and accuracy with proficient computer skills including database programs and Microsoft Office suite (Excel, Word, PowerPoint, etc.)
Ability to multitask, work in fast-paced environment under deadline pressure
High school diploma and one year of administrative experience required; Associate’s degree and two years of related experience preferred
Clean criminal history; subject to background check
Ability to lift up to 50 lbs.
Valid Florida driver’s license

Required Skills: